Policy, Procedure, Guidance and Specifications

Policy

• Academic Building Maintenance Policy (MS Word 54KB)
• UOR Gas Policy (MS Word 38KB)
• Glazing Safety Policy (MS Word 35KB)
• Space Heating and Cooling Policy (PDF 456KB)
• HV Electrical Distribution Systems Policy ( MS Word 16KB)
• Legionella Policy (PDF 598KB)
• Provision of Gender Neutral Toilets (MS Word 1779KB)

Procedure

• Estates Authorisation to Work Policy and Procedure - Feb 2023 FINAL
• Maintenance Services Division of Responsibilities (MS Word 41KB)
• Building Portfolio Transfer Checklist (MS Excel 58KB)
• Contractors Waste Procedure
• Consultant and Contractor Sign Off Procedure (MS Word 23KB)
• Electrical Asset Numbering Policy (MS Word 76KB)
• HV Operational Safety Rules Manual 170901 (PDF 1712KB)
• Maintenance Prioritisation (MS Word 25KB)
• MS Financial Arrangements During Project Life (MS 19KB)
• Permit to Work: Access to Laboratories and Workshops (PDF 90KB)

Guidance Notes and Specifications

Specifications

• Asset Information Requirements (AIR) Specification
• Cycle Parking Specification (PDF 1614KB)
• Electrical Specification (PDF 594KB)
• Lighting Control Specification (195KB)
• Emergency Lighting Standard Specification (PDF 169KB)
• Mechanical Specification (PDF 119KB)
• Shower and Changing Facilities Specification (PDF 444KB)
• Street Lighting Specification (PDF 137KB)
• Utility Metering Specification (PDF 441KB)
• Waste and Recycling Specification (PDF 836KB)

Guidance Notes

• BEMS Specification & Operational Arrangements (MS Word 171KB)
• Campus Design Code (MS Word 17049KB)
• Designing for Future Maintenance Guidance for Designers (MS Word 53KB)
• Fire Alarm Key Switch (PDF 110KB)
• Fire Alarm Systems 21-02 (PDF 1075KB)
• Health and Safety Arrangements and Responsibilities (MS Word 91KB)
• Intruder Alarm Systems 21-03 (PDF 282KB)
• Lift Design, Information and Guidance(MS Word 42KB)
• Safe Working on Low Voltage Electrical Systems (PDF 2064KB)
• Schedule of Electrical suppliers (PDF 64KB)
• Schedule of Mechanical Suppliers (PDF 64KB)
• Site Rules for Working on University Premises 9th Edition (PDF 569KB)
• Water Leak Allowance Claim (MS Word 201KB)

Health and Safety - Safety Codes of Practice

• Fire Safety Design Guide
• Local Exhaust Ventilation
• Fume Cupboards - Selection, Installation, Maintenance and Decommissioning

Service Level Agreements

• Building Maintenance SLA Academic (MS Word 525KB