Please note that this process does not override any existing approval processes that may exist within your School. If applicable, please ensure you continue to adhere to these e.g. by seeking approval from your relevant leadership figure prior to submission.

Changes to the published timetable will only be accepted if submitted using the appropriate online form, which may be found at the link below.

Only certain categories of change request are agreed by UBTSLE to be essential and will be made, where it is possible to do so. Requests that do meet these categories may not be accommodated. The agreed list of what is considered essential can be found here.

The form can be found here: Post-Publication Essential Change Request Form – Fill in form.

FAQ

Why are you implementing a form?

The Timetabling & Room Booking Team know that our processes need to be as efficient and user friendly as possible. Using Microsoft Forms increases transparency around our processes, setting clearer expectations both for us and our colleagues. Using a form also creates a regular and consistent format of information, which both makes the process easier for all parties, while also allowing for data analysis that could drive future process improvements.

Where can I find the form?

A link to the form can be found above, on this web page.

What information can I submit?

The form is designed to allow staff to submit Post-Publication Essential Change (PPEC) requests. Therefore, it should only be used to request changes to the published timetable. Publication dates are communicated to staff and are also available on our web pages.

It is not designed for the submission of timetabling information for future academic years or to comment on the draft timetable.

What requests can I make?

As stated in the Timetabling & Room Booking policy, the University seeks to ensure as much consistency in the timetable as possible and to minimise changes to the published timetable. This allows students to properly plan their travel, work and caring responsibilities.

As such, only certain categories of change request will be agreed to be essential and will be made, where it is possible to do so. The list of what is considered essential has been agreed by UBTSLE and can be found here: https://www.reading.ac.uk/crbt/timetabling-and-room-booking-policy/post-publication-timetable-changes.

You may still request a change that does not fall within these categories. In these cases, further information may be required, and your request may need to be referred for approval before any action may be taken. In these cases, the Timetabling & Room Booking Team will advise you of the next steps of the process.

How will we communicate with you after I make a request?

When you submit a form, the details are processed and converted into an email, which is sent to both us and to you in copy. If we have any questions, or if you realise you’ve made an error, this email then becomes the basis for further communication. Once we have processed the change request, we will reply to you via email.