Pay
The Payroll Section is responsible for paying staff on a monthly basis. The team aims to ensure that each employee of the University is paid accurately and on time each month both in accordance with your terms and conditions of employment and statutory requirements.
Payroll are based in Room 110, Whiteknights House, and operate a counter service for enquiries at the following times:
The Payroll section cannot make telephone calls to HMRC on your behalf. HMRC do not like to discuss employee information to a third party. Should you wish to contact HMRC, please have your NI
number ready.
- Monday to Thursday: 9.00am - 5.00pm
- Friday: 9.00am - 4.30pm
Pay day
Salary is paid monthly by credit transfer into your nominated bank/building society account. This is normally on the last working day of the month.
HR and Payroll Timesheet deadlines 2024-25
Christmas
To guarantee payments for December payroll and for processing of essential adverts and contracts before the holidays, we would like to draw to your attention the following deadlines:
The deadline for new roles to be received by recruitment@reading.ac.uk is
12:00pm Friday 13 December 2024.
Roles must have been approved by the SRF Review group, have
been through HERA if required, and include the JDPS and Advert requirements
form.
The deadline for signed acceptance forms for December payroll is Thursday 28 November 2024. The December pay date is Thursday 19 December 2024.
The HR Office will be closed for the Christmas and New Year period from Friday 20 December 2024 and will re-open on Monday 6 January 2025.
2024/25 Pay Award
The University has decided to defer the nationally negotiated pay award for 2024/25. A deferral of up to 11 months is permitted under the New JNCHES agreement, meaning that the pay award will be implemented at Reading by July 2025 at the latest. This decision does not affect annual incremental pay increases, so all colleagues who are eligible to move up a spinal point in our pay scale in 2024/25 will do as normal. All other reward processes will go ahead as planned this year. For more information, please refer to the Pay Award Staff Portal article or speak to your line manager.
Change of Bank details
We will need confirmation of any bank account changes by the 10th of the month, any changes for Decembers payroll we need to be in the HR office by the 6th of December.
We would prefer that changes to bank accounts are brought into the HR office and handed into reception in person, however if this is not convenient then we will accept an email from your Reading email account.
If a bank account change request is received by email, a Payroll Administrator will contact you to confirm other details before any changes to bank accounts will be made.
When you start working at University of Reading you will need to complete a payroll mandate to authorise us to pay your wages into your bank account.
Paying Staff for additional work
From the April 2019 the HMRC has brought out new legislation requiring Employers to provide itemised payslips to all workers to show on their payslips the hours that are worked where their pay varies with working hours.
A copy of the guide is attached Payslip Legislation April 2019.
The University already complies with this legislation for most employee, however if you use the additional payments process for any staff: or if you determine pay based on a single day rate then this legislation will require a change in the way this pay is calculated.
The payment form is below.
If you have any queries please refer to payroll team or HR partner.
Advance Payment Requests
Over recent months there has been an increase in the number of requests received for an advance payment of salary. Such advances are made by BACS payment and take approximately one week to process. Advances are only considered for a new employee who has not been paid at the end of the first month due to paperwork not reaching HR in time. THIS IS THE ONLY SITUATION WHERE WE WOULD CONSIDER PAYING THE ADVANCE OF SALARY TO AN INDIVIDUAL.
Please note with effect from 1st August 2012 the advance fee will be increased to £100 charge for all advances of pay that are made. No charge will be made if the advance payment is required due to an error that has occurred within HR.
Overpayments
The University may deduct from salary payments, any money which is owed by a member of staff to the university including but not limited to overpayments of salary and loan payments.
- Salary Scales (August 2024)
- Salary Scales with on costs
- National Insurance Changes Q&A
- HR and Payroll Deadlines 2024-2025
- Professional Expert payment form
Contact us
Payroll
- Room 110
First Floor
Whiteknights House - Email: payroll@reading.ac.uk
- Telephone:
+44 (0)118 378 8751